Why a Business Needs a Company Secretary

In India, a company secretary is a legal requirement for any company that is either a public limited or private limited company.

This includes private companies that are registered under the Companies Act, 2013.

A company secretary is an important part of any organization.

They provide sound advice and help make sure that a business stays compliant with state and federal regulations.

The secretary’s roles include creating and maintaining corporate records, drafting and filing resolutions and documents, updating the board of directors on important changes or developments, and acting as a liaison between the board and shareholders.

A company secretary provides oversight and guidance for a company’s compliance with state and federal regulations and is also responsible for supervising other staff within the company.

Roles and Responsibilities

A company secretary in India is responsible for governing and managing a company’s legal and regulatory affairs.

He or she must ensure that all aspects of the company are run in accordance with Indian laws, government regulations and the company’s Articles of Association.

The role and responsibilities of a company secretary includes:

Ensuring that all legal documents and papers are in order, including –

  1. Memorandum and Articles of Association
  2. Board Resolutions
  3. Notices
  4. Certificates
  5. Other legal documents.

Supervising and assisting the Directors in discharging their duties as per Companies Act 2013 and other Rules.

Maintaining Minutes of all the meetings, AGM and EGM’s and other statutory and non-statutory meetings.

Keeping shareholders, directors and officials informed about the relevant provisions of Companies Act 2013, rules, regulations and all other applicable laws.

Appearing as the representative of the company in courts, tribunals, company law board and other legislations as and when required.

Making sure that corporate compliances are met on time.

Assisting the board of directors in putting forward strategies and plans to maximize the profits of the company while taking into account the legal framework.

Assisting in liaison with the stock exchange, tax authorities, auditors, legal advisors and other regulatory bodies.

Securing and safeguarding the corporate records, books and documents of the company.

Drafting contracts, agreements and other documents related to the company.